Privacy Policy

This Privacy Policy for Workplace Labs, LLC ("Workplace Labs," "we," "us," or "our"), describes how and why we might collect, store, use, and share ("process") your personal information when you use our products and services ("Services"), which include:

• Visiting our websites, including any subdomains (such as https://www.workplacelabs.io/ and https://www.aiforhrmastermind.com/), or any website of ours that links to this Privacy Policy
• Using our "AI for HR Mastermind" program or our AI-powered software-as-a-service (SaaS) products
• Engaging with us in related ways, including sales, marketing, or events

This policy does not apply to our custom software development services, which are governed by separate client agreements. If you do not agree with our policies, please do not use our Services. If you have questions or concerns, please contact us at support [at] workplacelabs [dot] io.

SUMMARY OF KEY POINTS

1. WHAT INFORMATION DO WE COLLECT?

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your information to facilitate account creation, deliver our Services, improve our offerings, communicate with you, prevent fraud, and comply with legal obligations.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

We process your personal information only when we have a valid legal reason, such as your consent, our contractual obligation to provide Services, compliance with the law, or our legitimate business interests.

If you are in the EU, UK, or Canada: We rely on legal bases like Consent, Performance of a Contract, and Legal Obligations. You have the right to withdraw consent at any time. In some cases, Canadian law permits us to process information without consent for specific reasons, such as fraud prevention or investigating a breach of an agreement.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share your information with:

• Service Providers: Third parties who perform services for us, like AI providers, payment processors (Stripe), cloud hosting, and analytics partners.
• Business Transfers: In connection with a merger, sale of assets, or acquisition.
• Affiliates: Companies within our corporate group, who must honor this policy.
• Other Users: When you share information in public areas of the Services (like a group chat), it may be viewed by others.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes, we may use cookies and similar technologies for essential functions, to save your preferences, and for analytics. Our partners, such as Google Analytics, may also use these technologies. You can opt out of Google Analytics tracking here.

6. HOW DO WE HANDLE DATA IN OUR AI-POWERED PRODUCTS?

Our Services use features from third-party AI providers (e.g., OpenAI, Google, AWS). When you use these features, your input is processed by them to generate the output. We configure our agreements and technical settings with our AI Service Providers to prevent them from using your data to train their general AI models. You are responsible for the content you provide and must not input any information you are not authorized to share.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

We keep your information only for as long as necessary to fulfill the purposes outlined in this policy, including our legal and financial obligations. For example, we retain data while your account is active and for a period afterward to comply with tax laws (which can be up to seven years for transaction data) or resolve disputes. When no longer needed, we will delete or anonymize it.

8. HOW DO WE KEEP YOUR INFORMATION SAFE?

We use appropriate technical and organizational security measures to protect your personal information. However, no electronic transmission or storage is 100% secure, and we cannot guarantee absolute security. You should only access the Services within a secure environment.

9. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on your location (e.g., EEA, UK, Canada, certain US states), you have rights regarding your personal data, including the right to request access, correction, or deletion.

How to Exercise Your Rights: The easiest way to exercise your rights is by logging into your account settings to review or change your information. You can also contact us at support [at] workplacelabs [dot] io to make a request, including to terminate your account. We will respond to requests in accordance with applicable data protection laws (typically within 30-45 days).

Upon account termination, we will deactivate your account but may retain some information as required by law or for legitimate business purposes like fraud prevention.

Opting Out of Marketing: You can unsubscribe from our marketing emails at any time by clicking the "unsubscribe" link in the email.

10. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect data from or market to children under 18. By using the Services, you represent that you are at least 18. If we learn we have collected data from a minor, we will take steps to delete it.

11. CONTROLS FOR DO-NOT-TRACK FEATURES

We do not currently respond to Do-Not-Track (DNT) browser signals as no uniform standard for them exists.

12. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

If you are a resident of certain US states (such as California, Colorado, Virginia, etc.), you have specific rights. These may include the right to know what personal data we collect, correct inaccuracies, request deletion, and opt out of the "sale" or "sharing" of your data for targeted advertising.

Categories of Personal Information We Collect: We have collected information in the past 12 months falling into these categories: A. Identifiers; B. Personal information (Cal. Customer Records); D. Commercial information; F. Internet or other similar network activity; H. Audio, electronic, or similar information; I. Professional or employment-related information; K. Inferences drawn from collected personal info. We do not collect: C. Protected classification characteristics (unless voluntarily provided); E. Biometric information; G. Geolocation data; J. Education Information; L. Sensitive Personal Information (unless voluntarily provided).

To exercise your rights, please contact us at support [at] workplacelabs [dot] io. We will verify your identity before processing your request.

13. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we will update this policy as needed to comply with relevant laws. The updated version will be indicated by the "Last updated" date at the top. We encourage you to review it frequently.

14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions, you may email us at support [at] workplacelabs [dot] io or contact us by post at: